We’ve reached the point in the semester where it’s time for review sessions, discussions of in-progress projects, and other small-group meetings with students. Suddenly, office hours are getting a lot busier!
Perhaps you’re considering adding extra office hours. But which times? And how will you know that students really intend to come and see you?
Introducing Doodle, an easy, free, online scheduling tool. Best, no account set-up is required for the organizer or the attendees. An organizer simply enters the days and times available for meetings. Additional settings allow for if-need-be dates, confidential replies, limiting the number of time-slot selections attendees can make, and limiting the number of attendees per time slot.
Schedule availability is then published on the web as an interactive form.
You can send the link to the Doodle through your own email, or create an account and enter the email addresses of potential attendees to have Doodle send the link automatically. As an aside, if you do create a free account, Doodle will sync with calendars on Outlook, Yahoo, Google, and iCal.
As the organizer, you have a separate link that permits you to edit the Doodle.
Free accounts have advertising, but the ads are pretty unobtrusive. The premium account allows you to collect email addresses and phone numbers of potential attendees, send reminders, sync with iCloud, and use themed designs.
Of course, there are always those students whose schedules render them unable to attend your office hours. With Doodle, you’ll be able to see that – thanks to the “Cannot make it” button – so you can reach out to those students individually.
Students working on group projects or forming study groups can also use Doodle for their own scheduling purposes. This is a great tool to share with them as you introduce resources to help them with their group projects.
Likewise, Doodle can help you coordinate faculty schedules, making it easy to schedule committee meetings or even meals and meetings on the sidelines of professional conferences.