In the course of researching something else, I came across Purdue University’s Reflections on Teaching and Learning blog, run out of their Instructional Development Center. What a great resource!
We’ve written a lot about email in the course of talking about other technology tools, but I want to draw your attention to two very helpful posts from the above blog all about Outlook. Managing communication and related tasks more efficiently can help you keep better records, be more attentive to student needs, and leave you more time for teaching and research. Sign me up!
First, check out this double-topic post on managing how Outlook suggests email addresses and on how use the task manager. Did you know you can change how Outlook suggests email addresses as you type the contact? You can tell Outlook to remove certain entities from the drop-down list, to search your contacts (instead of the global address book) first, and even turn off suggestions all together. Likewise, if you’re a user of the task tracking within Outlook, this post tells you how to create and edit the tasks resulting from an email – and how to do so with and without the related attachments.
Second, have you ever wanted to create threaded email conversations on your desktop / laptop version of Outlook (the way the iPhone, iPad, and Gmail do by default)? You can! Likewise, if you’re a meticulous user of email folders, there’s a way to copy and file one email in multiple folders at once. Now you can easily organize those emails that cover a host of issues! Details, how-to, and screen shots are all in the Reflections on Teaching and Learning blog post.